Rental inventory that never double-books a Saturday
Every item you own is counted against every quote and booking on your calendar, including the setup and pickup time around each event. When something's short, you know before the customer does.
The problem Inventory solves
Most double-bookings don't happen because someone forgot to look. They happen because the gear is technically free at 6 PM, but it's still on a truck from a 3 PM job, or a quote you sent last week is holding it. A spreadsheet can't see that. BookedGear Inventory checks the whole window: the event, plus the delivery and pickup buffer you set, against everything already booked or quoted.
List what you own
Add each item with how many you have. Accessories that ship with it (a stand per speaker, one mixer per booking) are tracked automatically.
Set your buffers
Choose how much time to block before and after every event for loading, travel, setup, and pickup.
Quote and book with confidence
Every quote, online booking, and AI draft checks live availability first and tells you exactly what's short and which booking is holding it.
What's included in Inventory
Peak-use checking
Availability is checked at every moment of the rental window, not just the start time, so overlapping jobs are caught.
Accessories that follow the gear
Stands, cables, mixers, stakes, and sandbags go out automatically with the items that need them.
Quotes hold inventory
Quotes you've sent still hold their gear, so you never promise the same tent twice. Cancel a quote and the gear is free again.
Multi-day rentals
Weekend and week-long rentals block the whole span, and the extra days are priced by your own rule.
Clear shortage messages
"Short 1 TV: booked for the hotel conference" instead of a generic error.
Missed-demand tracking
Every request you couldn't fill is logged so Insights can show what to buy next.
Better together
Inventory shares your catalog and calendar with the rest of the suite.
Inventory questions
Does it work for items I own a lot of, like chairs?
Yes. Each item has a count, so 200 chairs work the same way as 2 projectors. A booking for 150 chairs leaves 50 for anyone else that day.
What about gear that's out for repair?
Lower the owned count while it's out, or mark units out of service (the maintenance log on the roadmap will do this per unit).
Can I import my inventory from a spreadsheet?
Yes. Founding companies get setup done for them: send your spreadsheet or price list and we load it.
Claim one of the first 10 founding spots
Founding companies pay $79 a month for 12 months, and we set everything up for you: your gear, your packages, and your booking site.